Factory Worker Attendance: How to Track Shifts, Night Shifts & Overtime

Factory worker attendance is harder than shop attendance because of shifts: day and night shifts, double shifts, shift changes and overtime. The simplest system is to record each worker's in-time and out-time per shift, mark double shifts and overtime separately, and let those entries calculate wages automatically.

Common shift attendance problems

• Night shift crosses midnight, so it is recorded on the wrong date
• A worker does a double shift but only one is written down
• Overtime hours are noted on scraps of paper
• The supervisor on the night shift keeps a separate register
• Late arrivals and early exits are never recorded

How to track factory shifts properly

1. Define your shifts

Write down each shift's start and end time, for example 8 am–4 pm, 4 pm–12 am and 12 am–8 am. Everyone, including supervisors, should use the same names.

2. Record in-time and out-time

For every worker, note when they started and finished. This settles most overtime and late-arrival disputes.

3. Mark night shifts against the shift start date

A night shift that starts on Monday at 10 pm and ends on Tuesday at 6 am counts as Monday's shift. Decide this rule once and apply it to everyone.

4. Mark double shifts as double

If a worker covers two shifts, record it as a double shift (2 hajri), not as a long overtime entry. It is clearer for both of you.

5. Record overtime separately

Overtime should be a separate number of hours. Under the new labour codes, overtime is generally paid at twice the normal wage rate and needs the worker's consent. Read our overtime and half-day calculation guide.

6. Use QR or face attendance at the gate

For 50+ workers, a QR code or face recognition at the entrance records in-times without a queue at the supervisor's desk.

Night shift tips

• Have one night supervisor responsible for attendance
• Check the night shift attendance first thing every morning
• Women working night shifts need written consent and proper safety and transport arrangements under the new labour codes

Track factory shifts with HajariBook

HajariBook records in-time and out-time, double shifts, fractional hajri and overtime for every factory worker, with QR and face recognition attendance at the gate. Wages, overtime and kharchi are calculated automatically, and you can export the monthly muster roll. See our attendance app for workers.

Frequently asked questions

How do I record a night shift that crosses midnight?

Count it on the date the shift started, and record in-time and out-time so the hours are correct.

What is the overtime rate for factory workers?

Under the new labour codes, overtime is generally paid at twice the ordinary wage rate. Check your state rules.

Can the app handle a worker doing two shifts in one day?

Yes. Mark it as a double shift (2 hajri), and it is paid as two shifts.

Download HajariBook free for factory shift attendance.